PT Billing and AR Coordinator

Billing and AR Coordinator (Part-Time)
Location: Remote (US-based), occasionally hybrid for Las Vegas residents
Schedule: Part-time, 25–29 hours per week during Pacific Time business hours

About Us
ShipNetwork is offering an exciting opportunity at our growing company based in Las Vegas, NV! Specializing in shipping and fulfillment for e-commerce, we blend the dynamic energy of a startup with the stability of a well-established business. Our hybrid work-from-home model offers flexibility, while our engaging company culture is enhanced by fun perks like company swag and an employee engagement and recognition platform. Here, you'll not only excel in your role but also develop a deeper understanding of various aspects of accounting and finance. Join us in a fast-paced, ever-evolving environment that fosters personal growth and continuous learning within your current position!

About the Role
We’re hiring a Part-Time Billing and Accounts Receivable (AR) Coordinator to support critical finance functions within our AR team. This role is part of a two-person AR coverage model focused on ensuring timely, accurate billing, cash application, collections follow-up, and credit tracking. You'll work with real data, key systems, and recurring deadlines, with support and shared responsibility to ensure nothing falls through the cracks.
This is more than just transactional entry. You'll gain exposure to core accounting processes, improve your technical skills, and develop professional habits that will serve you beyond this role. It's ideal for a student or early-career professional who is curious, eager to learn, and ready to grow in a structured, real-world environment.

What You’ll Do
• Prepare and upload recurring billing data into accounting software based on data from operational systems
• Review sales and customer data to ensure accuracy before invoice upload
• Apply incoming payments (ACH, wires, cards) and monitor for unapplied cash
• Maintain and update customer payment records, including recurring payment methods
• Enter credit memos after validating approvals and supporting documentation
• Respond to internal billing, credit, or payment inquiries via ticketing systems
• Follow up on past-due balances with customers and internal departments as needed
• Manage transitions to external collection agencies and track outstanding items
• Pull weekly AR reports and contribute to monthly reconciliations and reporting
• Support chargeback research and payment dispute resolution
• Ensure time-sensitive billing and close tasks are completed before established deadlines, especially at month-end
• Work with your supervisor to prioritize tasks, while recognizing that customer-impacting issues take top priority
• Participate in system or process transitions as needed, including assisting with testing, data validation, and documentation updates related to potential financial system changes
• Participate in quarterly system testing and validations, which may require evening or weekend availability
• Maintain SOPs and trackers related to billing and receivables workflows
• Take on ad hoc assignments and project-based tasks as directed by management

What You Bring

Required:
• Associate’s or Bachelor’s degree (or active student) in Accounting, Finance, or a related business field
• Solid working knowledge of Excel (e.g., filters, formulas, pivot tables) and willingness to continuously improve technical skills
• Familiar with Microsoft Office Suite (Outlook, PowerPoint, Word)
• Strong attention to detail and accuracy in working with financial data
• Clear and professional communication skills, both written and verbal
• Ability to work independently and manage multiple priorities in a remote setting
• Part-time availability during Pacific Time business hours
• Very comfortable using systems, websites, and technology, with a willingness to learn new tools quickly

Preferred:
• 1+ year of experience in accounts receivable, billing, or transactional accounting
• Familiarity with QuickBooks or Microsoft Dynamics (or a comparable ERP/accounting system)
• Experience in a multi-entity or high-volume invoicing environment
• Exposure to credit memo workflows, collections follow-up, or internal reporting
• Comfort supporting financial close processes or chargeback coordination

Mindset and Work Style:
• Curious and eager to learn, open to feedback, tools, any type of changes, and process improvements
• Proactive and dependable, takes initiative when something looks off
• Professional and respectful in tone, even during busy periods or escalated issues
• Willing to assist on projects or team tasks that fall outside the normal routine
• Embraces system changes and contributes to team-led transition efforts with a positive, solutions-focused attitude

What We Offer
• A collaborative finance team that values accuracy, clarity, and ownership
• Opportunities to grow in financial operations, reporting, and system fluency
• A remote-first work culture with tools, support, and occasional hybrid collaboration for Las Vegas-based employees
• Exposure to cross-functional work and the opportunity to strengthen both technical and soft skills

Benefits
• 401(k) with match
• Bloomquist-Hale Mental Health support
• Sick leave for Nevada residents
• Same Day Pay

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